And, since a single missed payment can spell disaster, businesses make having a strong accounts payable team a priority. An Accounts Payable Accountant is a key player in the financial accounting of a business. As businesses grow, they face more complex financial responsibilities, such as managing expenses, processing payments, and maintaining accurate financial records. Take some time to examine the positive impact an intelligent invoice management system can have on your accounts payable department, all without changing existing processes. The key is to improve the communication in every aspect of the approvals in a way that allows AP to retain full control.

  1. The accounts payable process also includes responding to vendor inquiries, negotiating terms, and ensuring vendors are paid on time.
  2. You should also have excellent communication, organizational, and analytical skills, and be proficient in accounting software and Microsoft Excel.
  3. There’s one thing that’s true about every company; they have bills to pay.
  4. This is your chance to set your company apart from any competing job listings to sell yourself to potential employees.
  5. Generally, the accounts payable provides administrative and clerical support for a subset of a company’s financial needs.

Format it with plenty of line breaks and bullets to make it easy on the eyes. Accounts receivable refer to the amount of money customers owe a company, rather than the bills they must pay. In many companies, both accounts receivable and accounts payable can be handled by the same person. Crafting an effective job description is vital to attract the right candidates for an Accounts Payable Accountant role. To maximize applications, you can use the following template as a starting point and customize it with your exact needs in mind.

The most effective accounts payable specialist job description will share the expectations and qualifications for the role in a concise yet thorough way. Provide some insights into your company culture and how the potential hire will contribute on a day-to-day basis — but don’t spend too much time on this. In a study by LinkedIn, candidates were shown job descriptions and asked to highlight the parts that were most helpful. The study found that candidates care about company culture, but it isn’t important to include in a job description. Many mentioned that they seek information about a company and its culture from the company’s website, LinkedIn Page, or during interviews. Your time is better spent visualizing the ideal employee and then crafting the job description.

Skills Required for a Successful Career as an Accounts Payable Accountant

Some companies also offer professional development and career advancement opportunities, such as continuing education programs and promotions to higher-level accounting roles. These tasks require the expertise of an experienced Accounts Payable Accountant, who ensures that the business pays its bills on time and records them properly. In this blog, we’ll explore the Accounts Payable Accountant job description and how it fits into the broader picture of financial accounting. Accounts payable turnover is a ratio used to measure a company’s short-term liquidity, namely, the average rate a given company pays off its vendor(s).


Companies use accounts payable software to automate manual AP processes like GL-coding, invoice approvals, notifications, and duplicate invoice identification. Accounts payable software provides visibility into current liabilities, processes and improves control over financial information. The software used in AP is also referred to as accounts payable automation software or AP automation software. Common accounts payable job titles include clerk, specialist, manager, director and even vice president dependent on the company size and structure. An accounts payable administrator or clerk is generally responsible
for processing invoices and issuing payments.

Let’s take a closer look at the accounts payable job description so that you can figure out if it’s the best direction for your career. An Accountant helps businesses make critical financial decisions by collecting, tracking, and correcting the company’s finances. They are responsible for financial audits, reconciling bank statements, and ensuring financial records are accurate throughout the year. This can be what turns an interested job seeker into an actual applicant.

Standing out during your accounts payable job interview is a must if you want to land the job. While interviews nearly always feel like a challenge, they don’t have to be. You can show the hiring manager that you are the right person for the position. Similar positions include and accounts payable specialist, a billing specialist, an accountant, and a bookkeeper.

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Depending on the path, an accounts payable specialist can become a senior accounts payable specialist, and accounting clerk, or a payroll clerk. Yes, when considering accounts payable receives an invoice for goods or services not yet paid, then that would be considered an outstanding or current liability which a business owes payment to its vendor. To ensure success as an accounts payable specialist, you should exhibit sound knowledge of best practices in accounting and experience in a similar role. An accomplished accounts payable specialist will be someone whose accounting expertise translates into optimized expense control processes. Accounts payable specialists manage the expenses of companies, businesses, and organizations.

Before you move into the qualifications and skills, you’ll want to take a bit of time to include details about the expected working hours and the benefits specific to the open position. Here is another chance to sell your company to prospective employees by offering things like work-from-home options or mentioning additional requirements during tax season. If your company offers benefits such as conference sponsorships, child care reimbursement, and paid vacation time, include it in this section.

To write an effective accounts payable accountant job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable accountant job description templates that you can modify and use. The Accounts Payable department is responsible for the financial, administrative and clerical support of a company.

Along with technical capabilities, you also need a slew of soft skills. 11 essential supervisor interview questions and answers plus industry specific supervisor Q&A . In fact, the top 10 percent of accounts payable managers earn $115,280 or more.

Hire or Optimize: Make the Right Choice for Your Organization

It requires a number of both “soft” and “hard” skills to be truly successful. Many people, even those in other finance roles, are not aware of all the tasks involved in managing a smooth Accounts payable process. We are looking for a detail-oriented ap accountant job description account payable specialist to control and monitor our expenses. You will be processing payments, verifying invoices, and performing account reconciliations. Instead, accounts payable job titles encompass everyone in the entire department.

The remarkable cost savings and level of service offered is a wonder of burstiness and perplexity. Ultimately, you will work with our accounting team to ensure our organization’s expenditures are accurate and our accounting practices are standardized across the organization. Since they need top talent to handle the workload, they offer higher wages to secure the best candidates. So, keep all of that in mind when you start looking for opportunities. For example, you’ll probably make more if you’re working in Seattle than if you head to Tuscaloosa, Alabama, for a job. The cost of living in Seattle is 49 percent higher than the national average, while Tuscaloosa is only 1 percent higher.